Privacy Notice

Last Updated: 01 February 2025

Easton Islami Darasgah (EID), also known as Greenbank Masjid (GBM), respects your privacy and is committed to protecting your personal data. This privacy notice explains how we collect, use, and protect your data, as well as your rights under UK data protection law, including the UK General Data Protection Regulation (UK GDPR).

1. Our Contact Details

Controller: Easton Islami Darasgah (GBM)
Address: Castle Green Buildings, Greenbank Road, Bristol, BS5 6HE
Phone: +44 7516 37 37 95
Email: info@greenbankbristol.org

2. The Type of Personal Information We Collect

We collect and process various types of personal data, including but not limited to:

Education

  • Personal identifiers (e.g., name, contact details, address)
  • Characteristics (e.g., ethnicity, language – if applicable)
  • Safeguarding information (e.g., court orders, professional involvement – if applicable)
  • Medical information (e.g., child health, allergies, medication – if necessary)
  • Attendance (e.g., sessions attended, absence records)
  • Assessment and attainment (e.g., previous exam results)
  • Financial records (e.g., fees paid, outstanding amounts)
  • Staff contract information (e.g., job role, salary, hours worked)
  • Behavioural records (e.g., disciplinary actions)

Mosque

  • Personal identifiers (e.g., name, contact details, address of committee members and members)
  • Financial records (e.g., donations, loans, owed amounts)
  • Employee contract details (e.g., job role, salary, hours worked)
  • Access information (e.g., building entry fobs)

Find a Spouse

  • Personal identifiers (e.g., name, contact details, address, date of birth)
  • Financial and employment details (e.g., earnings)
  • Personal preferences (e.g., spouse criteria, religious and cultural preferences, relationship expectations)

Website and Social Media

  • Visitor IP addresses and browser information (for analytics and security)
  • Contact details provided via website forms
  • Website usage analytics (collected via WP Statistics)

3. How We Collect and Use Your Personal Data

We collect personal data directly from individuals for the following purposes:

Education

  • Supporting pupil learning
  • Monitoring progress and reporting attainment
  • Providing pastoral care
  • Assessing the quality of services
  • Ensuring child safety
  • Providing educational services (e.g., Quran memorisation, recitation)
  • Security monitoring (CCTV)

Mosque

  • Complying with charity, legal, and regulatory obligations
  • Running services for the community
  • Managing memberships
  • Fundraising and promoting organisational activities
  • Managing employees and volunteers
  • Maintaining accounts and records (including Gift Aid applications)
  • Communicating events, services, and activities
  • Security monitoring (CCTV)

Find a Spouse

  • Matching profiles based on preferences and compatibility
  • Facilitating introductions between interested parties

Website and Social Media

  • Improving user experience and website functionality
  • Security monitoring and fraud prevention
  • Analysing website traffic (via WP Statistics – anonymised data)

Under the UK GDPR, the lawful bases for processing personal data are:

  • Consent (you can withdraw consent at any time by contacting info@greenbankbristol.org)
  • Contractual obligation (e.g., staff contracts, membership agreements)
  • Legal obligation (e.g., charity regulations, safeguarding laws)
  • Vital interest (e.g., safeguarding, CCTV security)
  • Legitimate interest (e.g., educational assessments, mosque administration, website analytics)

4. How We Store and Protect Your Personal Data

We implement security measures to protect personal data from unauthorised access, loss, or misuse. Access is restricted to authorised personnel only.

Data retention periods vary depending on the purpose:

  • Education data: Retained as per statutory guidelines
  • Mosque membership & donation records: Retained for accounting and regulatory compliance
  • Find a Spouse service: Data is deleted once the service is completed, or upon request
  • Website analytics data: Anonymised and retained for statistical purposes

In some cases, we may anonymise data for research or statistical analysis.

5. Sharing Your Personal Data

We do not sell or share personal data with third parties for marketing purposes. However, data may be shared where legally required:

  • With regulatory authorities (e.g., Charity Commission, HMRC for Gift Aid records)
  • With safeguarding authorities (e.g., in cases of child protection concerns)
  • With law enforcement (e.g., in case of criminal investigations)

6. Your Data Protection Rights

Under UK GDPR, you have the following rights:

  • Right to access – Request copies of your personal data
  • Right to rectification – Request corrections to inaccurate data
  • Right to erasure – Request deletion of data (subject to legal exceptions)
  • Right to restrict processing – Request processing limits in certain situations
  • Right to object to processing – Object to processing based on legitimate interest
  • Right to data portability – Request transfer of your data to another service

You can exercise these rights by contacting info@greenbankbristol.org. We will respond within one month.

7. Cookies and Website Analytics

Our website uses WP Statistics to collect anonymised analytics data to improve user experience. No personally identifiable data is collected. If you wish to opt out, you can do so via your browser settings or by using privacy-focused extensions.

For more details, see our Cookie Policy.

8. How to Complain

If you have concerns about how we handle your data, contact us at:

You can also lodge a complaint with the UK Information Commissioner’s Office (ICO):

  • Website: www.ico.org.uk
  • Phone: 0303 123 1113
  • Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

9. Updates to This Privacy Notice

We may update this privacy notice periodically. The latest version will always be available on our website. If significant changes occur, we will notify you via email or website notice.

By using our services, you acknowledge that you have read and understood this privacy notice.